Policy and Annual Eligibility Review
At the end of each spring term, the academic records of all students who are receiving or applying for federal financial aid will be reviewed. Students who fail to make progress will be sent an email notifying them that they are no longer eligible to receive federal financial aid funds. The email will also indicate options for restoring eligibility.
- Policy Standards (and associated Notes)
- Appeal Procedures
- Satisfactory Academic Progress Policy Printable Flyer*
You can use the Academic Progress Self-Assessment guidelines to make an assessment of how you are meeting major components of the policy.
Individual Aid Program Limitations
In addition to the academic progress policy, there are limits to some aid programs you should review so as to maintain eligibility as long as you can.
Students who reach the limits described below, even if approved for federal aid eligibility in an academic progress appeal, will not be eligible to have their Pell Grant, subsidized loan, or aggregate loan eligibility extended. So a student could be approved via an academic progress appeal yet remain ineligible for aid programs. Cumulative Pell usage and student borrowing information is available through the National Student Loan Data System.
FEDERAL PELL GRANT
Congress has changed statutory language to limit Federal Pell Grant recipients to only 6 full-time equivalent years of eligibility as of 2012-13. This lifetime maximum allocation is absolute and cannot be appealed.
Your usage of Pell Grant is noted on your Student Aid Report received after you complete or change your FAFSA. Students are specifically alerted in their Student Aid Report when they are close to or exceed the 6-year limit.
FEDERAL DIRECT LOANS
Congress also has created two limits to Federal Direct Loans.
Lifetime (or aggregate) limits have always been in place on federal loan eligibility. Be sure to plan out your loan borrowing so as not to reach your limit prior to your graduation.
As well, new regulations as of July 1, 2013, limit subsidized loan eligibility to any new borrowers. Once a student has borrowed for a period equivalent to 150% of their program, they cannot receive subsidized (interest-free while in school) Federal Direct Loans. Key to this limit is that any subsidized loans previously received will also become unsubsidized (interest-bearing while in school) at that point.
UC TUITION REMISSION
Finally, UC employees as well as their spouses, domestic partners, and dependents receiving UC tuition remission are subject the federal academic progress policy related to their eligibility for receiving that benefit. Because of slight differences in the programs, a student may be deemed eligible for federal aid but not remission and vice versa.
REVISED POLICY: This revised policy went into full effect when students were reviewed at the conclusion of spring quarter 2012. All aid recipients for the 2011-12 academic year and applicants for 2012-13 and beyond were assessed for continued aid eligibility based on the above policy. Aid eligibility for 2011-12 and prior years was determined using the former policy.
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