Scholarship Service Reporting

Your scholarship renewal is based on annual evaluation of your GPA at a 3.2 and reporting of your community service hours. We want to make that reporting easy for you.

Based on student preference or those of the service agency, scholars have two means for turning in their service hours. You can exclusively use one or the other or can submit a combination of hours through both means.

Online Volunteer Database

An online database through the UC Center for Community Engagement is available for your use. You can access it at for a growing list of service opportunities.

Scholars will use their UC log on credentials to register and gain access to the site. For help using and entering your service hours, you can contact the Center for Community Engagement (; 513-556-1559; 2639 Clifton Avenue).

The online volunteer system will allow you to review service options and register your participation.

Following the event, you can submit your hours as completed.

Reporting Completed Service Hours

Scholars can report completed service hours for activities signed up for within the database as well as those hours you find on your own. Using this one database to submit your hours allows you to easily track the total hours you have submitted for the year.

Instructions on how to report online:

  1. Navigate to

  2. Log in as a volunteer (if you don’t already have an account, you will be prompted to make one).

  3. Click “add hours” in the navigation bar at the top of the site.

  4. Answer the question “Are these hours in reference to a need you responded to on this site?”

    • If yes, select the need from the drop-down menu and answer the prompted questions.

    • If no, you will need to provide us with the name of the organization with whom you volunteered, the name of your contact there, and the email address where we can reach them to verify your hours. You will then answer the prompted questions.

Hours will be reviewed generally on a biweekly basis and marked as completed as they are reviewed.

Paper Community Service Report Form

Scholars who volunteer but do not wish to use the online reporting system will need to submit the paper Community Service Report Form*. 

The type of service provided is noted, and the scholar must sign the report form. A non-student representative of the agency or organization will also sign off on the service entry.

Only use the paper submission for hours NOT reported online via

Completed paper forms can be photographed on your phone and sent via email for easy submission as long as all information is clearly visable.

Forms are submitted to the
Scholarship & New Student Financial Aid Center
540 University Pavilion
513-556-9171 (fax)

You do not have to wait until the entire form is completed before submitting it. It is also wise to make a copy of your report form(s) for your own record prior to submission.

Service Hour Review

While there is no requirement to submit hours each term, scholars are encouraged to submit their hours as they complete them in order to avoid problems at the end of the year. Again, the online submission gives you a review of your hours submitted and approved.

Service reported as complete will be reviewed and posted to your renewal record on a biweekly basis. Students should post their service or submit paper forms as service is completed so as to accurately represent and easily recall their activities.

In cases when hours are not acceptable, scholars will be notified via email when the online service or paper report form is submitted. Review of hours generally occurs within 2 weeks of submission. Students with questions on the appropriateness of service for scholarship renewal should always talk with the Cincinnatus office before completing the hours.

* Adobe Acrobat Reader, a free download, is required to view and print this form.

students cleaning up computer storage

Service hours are to be completed during the academic year. Your service must have occurred after the first day of fall term and completed and submitted by the final day of spring semester.

For 2018-19, the final day for completing or submitting hours for scholarship renewal is Friday, May 3, 2019. Students who are submitting hours for summer 2019 scholarships also need to submit the hours by this deadline in order to be renewed in June for the 2019-20 academic year.

Questions on service opportunities:

Questions on your Cincinnatus scholarship, authorized service, or service hours: or 513-556-2420