Scholarship Service Reporting

Your scholarship renewal is based on annual evaluation of your GPA at a 3.2 and reporting of your community service hours. We want to make that reporting easy for you.

Based on student preference or those of the service agency, scholars have two means for turning in their service hours. You can exclusively use one or the other or can submit a combination of hours through both means.

Online Volunteer Database

An online database through the UC Center for Community Engagement is available for your use. You can access it at for a growing list of service opportunities.

Scholars will use their UC log on credentials to register and gain access to the site. Troubleshooting is available online or from the Center for Community Engagement (; 513-556-1559; 2639 Clifton Avenue).

The online volunteer system will allow you to review service options and register your participation.

Following the event, service providers are asked to validate your completion of service. This validation may take several days depending on the individual service agency. Scholars should monitor their listings online to see that they are validated and contact the service provider if they are not.

Previous students wishing to access their UGIVE records can do so at However, UGIVE should no longer be used for recording and validating service hours.

The Scholarship and New Student Financial Aid Center will retrieve completed, validated hours on a monthly basis from

Paper Community Service Report Form

Scholars who volunteer at service agencies (particularly those outside of the Cincinnati area) not utilizing the online system will need to submit the paper Community Service Report Form*. 

The type of service provided is noted, and the scholar must sign the report form. A non-student representative of the agency or organization will also sign off on the service entry.

In some cases, service providers prefer the ease of completing a paper validation v. the online validation process as they may not be equipped with ready access to computers.

Only use the paper submission for hours NOT reported and validated as completed online.

Completed paper forms can be photographed on your phone and sent via email for easy submission as long as all information is clearly visable.

Forms are submitted to the
Scholarship & New Student Financial Aid Center
540 University Pavilion
513-556-2253 (fax)

You do not have to wait until the entire form is completed before submitting it. It is also wise to make a copy of your report form(s) for your own record prior to submission.

Service Hour Review

While there is no requirement to submit hours each term, scholars are encouraged to submit their hours as they complete them in order to avoid problems at the end of the year.

Service reported as complete via the online system will be reviewed and posted to your renewal record on a monthly basis. Students submitting paper service reports are asked to submit them routinely throughout the academic year as well.

In cases when hours are not acceptable, scholars will be notified via email when the service is reviewed monthly from the online system or generally within 2 weeks of submitting a paper report form. Students with questions on the appropriateness of hour for scholarship renewal should always talk with the Cincinnatus office.

* Adobe Acrobat Reader, a free download, is required to view and print this form.

students cleaning up computer storage

Service hours are to be completed during the academic year. Your service must have occurred after the first day of fall term and completed and submitted by the final day of spring semester.

For 2017-18, the final day for completing or submitting hours for scholarship renewal is Friday, April 27, 2018. Students who are submitting hours for summer 2018 scholarships also need to submit the hours by April 27th in order to be renewed in June for the 2018-19 academic year.

Questions on service opportunities:

Questions on your Cincinnatus scholarship, authorized service, or service hours: or 513-556-2420