Application Items to be Completed for Full Award Consideration

Students may receive an award (or partial award) and may have items needed for full financial aid processing to be completed. 

Please carefully review this supplementary Web page along with the item(s) noted within your "To Do List"" listing in Catalyst. A complete understanding of eligibility requirements is important in order for you to maximize financial aid eligibility and benefit from all aid sources awarded or available to be awarded to you.

Scholarship Awards

Students who are eligible for scholarships – Cincinnatus, graduate funding, tuition remission, and college-awarded funds to name a few – can receive these funding sources without completing the Free Application for Federal Student Aid (FAFSA), including many supplementary processes to complete the aid application.

Of course, scholarship awards will only be made available to you if you fully meet the conditions of the award noted in communication sent to you by the awarding office including having an appropriate student status.

It is important to work with the awarding office(s) of scholarships to ensure you have completed all paperwork or other requirements to formally accept and receive the funding. It is also good to know and understand what requirements are needed to be met in the case of renewable funding sources.

Federal Aid & Detailed Items to Complete

Any federal grant, work-study, or loan aid that is awarded to you is considered estimated until item(s) noted are complete. Institutional and state grant programs also have this condition. You will not be eligible for non-scholarship funds (even if showing as awarded) until all required items are met.

Once complete, your eligibility for these aid programs will be reviewed once again to ensure your award is appropriate given any updates required to be made to your FAFSA data.

As well, eligibility for aid sources can be affected by changes in your enrollment status, particularly if attending part-time or on co-op. Always report your intended enrollment accurately when asked in order to reduce unanticipated changes in aid packaging.

Timing of Requested Submissions

For maximum aid eligibility, it is important to complete any noted item from your "To Do List" as quickly as possible. Some aid sources are limited and awarded on a first-come, first-serve basis. Delays in supplying requested information can limit your ability to receive such funds.

Do not delay in completing noted items.

In case of any tax filing extension, we should be notified with confirmation of the extension submitted.

At the very least, in order to see your aid processed in time for the bill due date, it is important to have all items completed at least 3 weeks prior to the start of a term.

While you can begin attending classes without a final award notice, it is important to understand you are always ultimately financially responsible for your bill. Even if you are expecting aid in the future, payment deadlines must be met in order to avoid late payment fees assessed at the end of each month. Payment of your bill prior to awarding and authorizing your aid will not limit your aid eligibility or reimbursement following the processing of aid against a bill paid in full.

If your bill remains unpaid at the time of the upcoming term open registration period, you are likely to be blocked from registering for classes for that term (as well as adding courses to the current term). The registration restriction is not removed until you have a zero-balance bill.

Students who are restricted from registering for upcoming terms are ineligible for aid for those terms since aid eligibility is a result of enrollment.

Aid can be awarded prior to and during a term of enrollment. Accepted aid will generally be shown as anticipated aid prior to a term. Funds, primarily due to federal regulations, can be restricted as to when they can be applied to the bill.  Loans, in particular, must not disburse any sooner than 10 days prior to the term. In all cases, refunds of excess funding cannot be issued much prior to the term begin date.

Of particular concern is when items needing to be completed in your "To Do List"" remain undone throughout a term when the funds were desired. Once that term is over, there are absolute limitations on post-enrollment awarding. If if you are deemed eligible once a term is complete, some aid sources cannot be processed for a completed term if you are not currently enrolled. There are also limits on awarding aid for past academic years, and summer is considered the final term of each academic year.

lecture classroom

Once requested information is supplied, you become eligible for aid awarding. While scholarships and grants will automatically be accepted when offered, you will need to accept work-study and loans offered to you if they are desired.

All award offers are subject to modification based on new aid sources being awarded, updated information, inconsistent information in your student record, changes in your eligibility, or failure to adhere to the requirements of your awarded aid.

Two areas to fully review are how your enrollment and your completion rate affect your aid eligibility.

Students who are part-time, registered for co-op, or considering dropping courses should review key information on aid eligibility given each of these unique enrollment factors.

Ongoing failure to satisfactorily complete coursework can also lead to loss of aid eligibility.